Universal Cargo Doors & Service, LLC

Miami, FL

Plays a pivotal role in ensuring that routine and non-routine work cards are entered verbatim into the Company’s computer system, opening Work Orders, reporting on man hour utilization and assisting in the timely issuance of invoices.
POSITION RESPONSIBILITIES:
•    Execute production planning activities for Work Package acceptance and opening Work Orders with relevant Task Card definitions as per the Work Scope and in accordance with company processes and procedures.
•    Support package preparation as needed.
•    Ensure the work status for these cards is kept up to date at all times.
•    Copy completed work packages accurately and in an organized manner for the repair station.
•    Maintains oversight with respect to man hour consumption by technicians in order to avoid overruns in relation to task execution estimates.
•    Control issuance and receipt of task cards from work center.
•    Control access to work center areas to authorized personnel.
•    Perform count, inventory and audit of task cards for correct status and completeness as required.
•    Keep fully informed by meeting frequently with Production Supervisors, Shift Managers, Project Managers and Leads as appropriate.
•    Process man hours for the billing department for timely and accurate invoicing including closing all Work Order items on job completion.
•    Maintain a highly organized work environment with accurate electronic archiving, records storage and company records keeping.
•    Strive for continuous improvement in execution and delivery of work.
•    Support the Supervisors with their production planning and control functions with respect to Work Orders.
•    Performs other duties as assigned.
•    Endeavor to be a positive example at all times; through professional behavior, integrity, commitment to the company and compliance with its policies

KNOWLEDGE AND EXPERIENCE
EDUCATION: Minimum High School Diploma or equivalent is required.

EXPERIENCE: One year of experience in administrative role is required.

KNOWLEDGE & SKILLS:
•    Working knowledge of office administrative procedures is required.
•    Knowledge of use and operation of standard office equipment.
•    Good attention to detail in order to enter work cards into the computer.
•    Ability to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple tasks and demands