Description

SUMMARY OF POSITION

The HR Business Partner provides HR guidance, analyzes metrics, and resolves employee relations issues. Works with management to improve work relationships and productivity. Responsibilities include payroll, benefits, worker’s compensation, and employee relations. The HR Business Partner onboards all salaried and hourly employees for the New York site and performs other duties as assigned.

ESSENTIAL FUNCTIONS: Includes, but may not be limited to the following

Employee Administration

• Plans onboarding strategies and performs new employees’ orientation to deliver an exceptional first-day experience.
• Works with the Director of Human Resources to recommend and develop employee relations practices to foster a positive employer-employee relationship (lunches and special events, etc.).
• Supports employees when human resources issues arise with efficient problem-solving.
• Conducts and analyzes exit interviews and makes actionable recommendations based on data.
• Coordinates the filing of the WC-10 with the Georgia location when accidents occur.
• Works with the Georgia team to schedule interviews, assessments, and facility tours for New York hires.
• Updates all physical and/or electronic employee files.

Payroll Administration

• Ensures that the weekly payroll is processed timely on Wednesdays and that holiday payrolls are processed early using the PayCom system.
• Ensures that all inputs to the payroll (Special Pay situations, reimbursements, manual checks, benefits, new hires, holiday, PTO, bereavement, 401K, and accruals) are handled correctly and in accordance with CMI Policy.
• Verifies online timesheets for accuracy and completion.
• Process and distribute live and manual checks as needed.

Benefit Administration

• Consults with and ensures monthly employee terminations and enrollment in benefits, are handled per plan document.
• Coordinates open enrollment process by planning the occasion and timeframe to collect changes and by interacting with insurance brokers and the Director of Human Resources on plan details.
• Ensures that all bills are paid correctly.
• Files leaves of absence (i.e., Sick and FMLA) for employees if applicable are handled in accordance with New York State.
• Coordinates the annual open insurance enrollment.

Worker’s Compensation

• Works with the Plant Manager and responsible Supervisor on all work-related injures by to ensure that the Supervisor’s Report, Injury Worker Statement, and Witness statements are completed timely.
• Schedules appointments for injured employees with health care provider(s) selected from the Panel of Physicians.
• Files WC-10, First Report of Injury with insurance carrier.
• Manages employee workers' compensation files in the injured workers' electronic files.

Systems

• Uses PayCom to manage payroll and employee benefits, including bonuses, leaves, and absences administration.
• Runs reports and/or input data to the PLEX system.
• Enters confidential employment information into the system, including reporting relationship information and time and attendance data.
• Processes ongoing employment-related changes including job changes, and salary changes, per New York State requirements.

Management Support

• Supports individual managers and functions as needed.
• Provides HR expertise and knowledge to facilitate business operations.
• Provides administrative support to senior executives.

Other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS

• Must be bilingual (English and Spanish)
• High School Diploma/GED or B.S. degree in Business or Human Resources a plus but not required.
• 6 months plus experience in Human Resources field
• Experience in regulatory compliance, benefits, performance management and corrective actions especially in New York state a plus
• Working knowledge of New York employment laws and regulations (ADA, EEO, FMLA, FLSA) and the ability to appropriately spot employment risk issues
• Critical thinking skills to assess and question information as well as understand the impact and consequence.
• ERP and HRIS system experience a plus
• Ability to develop and manage interpersonal relationships at all levels of the company
• High level of customer service skills
• Excellent communication skills, both written and verbal
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Customer Focus– Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

ORGANIZATIONAL RELATIONSHIPS/SCOPE - Interacts daily with all levels of management

Language Skills - Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence and procedure manuals. Present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft Office and Power Point and other software necessary to produce organizational charts and other documents as needed.

Typical Physical Demands - The physical demands require the incumbent to regularly stand, sit, and use hands to finger. The job will require occasional lifting up to 10-20 pounds and specific vision abilities including close vision. Requires prolonged sitting, some bending, stooping and stretching. The ability to stand reach; ability to stand and/or walk 80-90% of a workday; requires normal range of hearing and eyesight to record, prepare and communicate appropriate documentation. Requires hand/eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a normal office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Check-Mate Manufacturing LLC is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

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