Bake'n Joy Foods, Inc.

North Andover, MA

Family owned and operated, Bake’n Joy Foods, Inc. is a leading manufacturer of top-quality bakery products that began over eighty years ago in 1941. We manufacture a variety of products for professional bakers including frozen scoop batters, predeposited muffin, cornbread, loaf cakes and Boston Coffee Cakes, mixes as well as an expanding line of fully baked items such as coffee cakes, loaf cakes and more. We remain committed to providing top quality products, service, and value to our customers.

**********STAFFING AGENCIES AND RECRUITING FIRMS - PLEASE DO NOT CONTACT BAKE'N JOY FOR THIS ROLE**********

Title:                     Accounts Payable Administrator 

Reports to:          Director of Finance

Summary of Position                                    

As a key member in the accounting department, the Accounts Payable Administrator is responsible for the processing of invoices and issuing of payments.  This individual should have work experience in a manufacturing based environment.  The skill set should include advanced communication via phone and email with both internal and external personnel.  Some of the responsibilities include: input of PO based invoices, gain approval on service based invoices, direct expense coding of invoices, weekly check runs and month end Accounts Payable related reconciliations.

Schedule

• Monday - Thursday: 8:00am - 5:00pm, Friday 8:00am - 3:00pm

Primary Job Duties

• Monitor AP Email Inbox
• Assemble, review and scan invoices for approval
• Visit vendor portals for new invoices
• Flag any unusual invoice items or prices
• Match invoices and packing slips to Purchase Orders
• Enter invoices for payment
• Review and code associate expense reports for reimbursement
• Prepare and perform preliminary and final check runs
• Distribute weekly reports of payments made
• Monitor Accounts Payable accounts to ensure payments are up to date
• Research and Resolve invoice discrepancies
• Correspond with vendors and respond to inquiries
• Provide supporting documentation for audits
• Prepare and process 1099’s
• Complete new vendor set up requirements and maintain vendor accounts
• Maintain W-9 database for all vendors

Job Requirements:

• Preferred Bachelor’s Degree in Accounting, Finance or Business
• Proficiency in windows-based Accounting Software
• Demonstrate consistent attention to detail and commitment to accuracy
• Must be proactive, self-starter, capable of adapting to rapidly changing priorities and performing in a fast-paced environment
• Exhibit strong interpersonal skills for ongoing communication with vendors, sales people and the management team.
• Maintain highly disciplined organizational skills in monitoring the payables aging and keeping accounts current.

Equal Employment Opportunity Policy

Bake’n Joy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.