Summary/Objective

Family-owned and operated for five generations, Stauffer Glove & Safety is a leader in the distribution of Safety and PPE products.

Stauffer Glove & Safety is looking for an experienced Payroll Specialist to join our team in Red Hill, Pennsylvania. The Payroll Specialist is responsible for processing and managing a multi-state full-cycle payroll for executive, exempt, and hourly non-exempt associates, including off-cycle and supplemental payrolls. This position ensures compliance with payroll, benefit, tax, and wage law requirements and maintains accurate payroll administration. This position works closely with the human resources team to provide back-end support for HRIS and Payroll system administration. 

What we Offer

With over 115 years of experience, Stauffer Glove & Safety offers employees the stability of an industry leader.

• 401K + 401K matching
• Health, Dental, and Vision insurance
• Paid time off
• Hybrid work schedule 

 Key assignments include:

• Process payroll information to produce accurate paychecks for approximately 250+ associates in a multi-state environment. This includes processing off-cycle payments, adjustments, and manual checks. 
• Set up and maintain accurate earnings/deduction codes, memos, accumulators, and taxes. 
• Set up and assign all related time off and earnings policies for time off benefits and maintain accurate records of the accumulation and use of vacation, holiday, and sick hours/days.
• Audit Payroll systems output (pay registers, change reports, UI, timekeeping records, and payroll previews) for accuracy and compliance with established standards before the final payroll processing.
• Provide excellent customer service to associates and management team including payroll information, training, answering questions, explaining calculations, taxes, and deductions, and resolving discrepancies.
• Maintain and audit payroll reconciliation journal entries and partner with accounting to resolve discrepancies. Reconcile the ending balance of the appropriate general ledger accounts which includes payroll liability and expense accounts.
• Responsible for coordinating with payroll company (ADP) to establish and maintain all applicable payroll taxing jurisdictions. This includes all payroll tax requirements including completing applications, set up of state tax enrollment including SIT, SUI & local accounts, and compliance with local, state, and federal agencies.
• Responsible for coordinating and overseeing the monthly, quarterly, and annual payroll taxes utilizing the payroll company (ADP) tax filing services.   Annual payroll taxes include year-end processes for W-2 and 1095c preparation and reporting. 
• Prepare all required payroll reports. Including reports for 401k audits, Form 5500 Schedule A preparation, and various insurance audits such as workers' compensation, etc. 
• Interact closely with the human resources team and management to coordinate all payroll and employee data changes and set up within the payroll and HRIS. 
• Respond to government notices regarding unemployment claims and wage garnishments.
• Payroll and HRIS system expert (ADP Workforce Now) and maintain system admin proficiency to communicate and coordinate with vendors on any system support issues and resolve any technical issues affecting these systems. 
• Administer and manage system setup for all benefit self-service modules and interfaces with third-party vendors.
• Reconcile all benefit vendor file feeds with third parties. Ensure accuracy for all benefit deductions, enrollment, and invoicing.
• Remain current on changing Federal, State, and local regulations and legislation affecting pay, tax, timekeeping 401k, and benefits
• Process payout for monthly sales commissions.
• Other duties as assigned
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role requires sitting for long periods of time and routinely uses standard office equipment such as computers, phones, photocopiers, check machines, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This is a full-time position Monday through Friday, 8:00 AM to 5:00 PM. No travel is required.

Minimum Qualifications:

• Minimum 5 years of high-volume payroll processing experience in a multi-state environment for executive, exempt and non-exempt associates.
• Bachelor’s degree in accounting, Human Resources, or Business Administration is desirable; or an Associate degree (A.A) or equivalent from a two-year college or technical school and 3 or more years of payroll experience and/or training; or equivalent combination of education and 5 or more year’s payroll experience.
• Proficient knowledge of Excel, Word, and Outlook. ADP Workforce Now (or similar software). 
• High attention to detail; highly organized, dependable, and committed to helping people. 
• Strong analytical and problem-solving skills. 
• Excellent verbal and written communication and customer service skills are required. · 
• Ability to multi-task in a fast-paced environment and act with a sense of urgency. 
• Punctuality and good attendance are a must.
• Ability to maintain confidentiality, assume responsibility, display initiative, and exercise good judgment. 

Preferred Qualifications: 

• Certified Payroll Professional Certification (CPP) is preferred. 
• System proficiency in ADP Workforce Now.

AAP/EEO Statement

Stauffer Glove and Safety is an EEO/AA/Female/Minority/Veteran/Disability Employer - See more at: http://www.StaufferSafety.com/careers/ 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.