Description

The Contracts Coordinator will be responsible for assisting in the review and administration of customer Contracts Documents.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

• Provide accurate review of customer’s contract terms and conditions as provided at time of Bid; prepare any forms required by the customer at time of bid.
• Post-bid, reviews customer’s contracts, purchase orders, and change orders for completeness and accuracy.
• Work with internal and external partners to have any corrections made.
• Submit final/correct documents to management for approval and signature.
• Submit approved documents to accounting and return signed documents to the customer.
• Prepare preliminary notices and help prepare lien releases.
• Request Insurance Certificates to be issued to our customer from our Broker.
• Administer Payment Bonds and Performance Bonds for our customers.
• Maintain/Update Contract Log and DocuSign Reports on customer document status. 
• Collect, review and log insurance certificates from Vendors 
• Perform other related duties as assigned.

Requirements

Knowledge/Skills/Abilities:

• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multi-task, prioritize, and manage time efficiently.
• Proficient with Microsoft Office Suite (Word, Outlook and Excel)
• Familiarity with DocuSign is a plus.
• Familiar with basic accounting practices

Experience/Education:

• High school diploma or equivalent required
• Two years’ previous experience in an administrative support role.
• Experience In a construction, manufacturing or accounting office is a plus.

Physical Requirements:

• This is NOT a remote job, physical presence in office Mon-Fri, 7:30a – 4:15p.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to go up and down stairs and traverse the production floor as needed.

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